03
Booking a Room
Employees book rooms when creating calendar events.
1
Book from a calendar event
Calendar
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New Event
▸
Location
When creating a meeting in Calendar, click the Location field and search for a room. Available rooms for the selected time slot are shown in green. Unavailable rooms show in red with the conflicting booking. Select a room to add it to the meeting. The room is reserved automatically — no separate booking needed.
2
Room calendar
Calendar
▸
Meeting Rooms
The Room Calendar view shows all rooms as rows with their bookings as blocks across the day or week. Receptionists or office managers use this view to see overall room utilisation, identify back-to-back bookings that need setup time, and manually release rooms for cancelled meetings.